The Vestry for 2007-2008

The Rev'd Fr. Andrew Sloane, Rector
David Schnorrenberg, Senior Warden     
Ann Korky, Junior Warden
Greg Capaldini, Secretary
Polly Peckham, Treasurer

Each member of the Vestry serves as a Steward for at least one of the six Long-Range Plan areas. The area of responsibility is listed after each person's name. Information, goals and activities for each area of the Long-Range Plan are linked from this chart.

Class of 2008

Lucky Ajueyitsi	Formation
Geoffrey Peckham	Stewardship
David Schnorrenberg
Linda Wilkinson	Stewardship

Class of 2009

Roy Byrd	Stewardship
Brian Hoyle	Pastoral Care
Ann Korky
Allison (Freeman) Winter	Evangelism

Class of 2010

Linna May Barnes	Pastoral Care
Robert Eikel	Evangelism
Anne Trousdale Windle	Mission
Rebecca ("Becky") K. Wood	Formation

Vestry Minutes

St. Paul’s Parish – Regular Vestry Meeting
March 25, 2008

A meeting of St. Paul’s Vestry was held in the Guild Room on Tuesday, March 25, 2008.  In the absence of the Fr. Andrew Sloane (the Rector) and David Schnorrenberg (the Senior Warden), the Junior Warden, Ann Korky, presided.  Other members present were Lucky Ajueyitsi, Linna Barnes, Robert Eikel, Brian Hoyle, Linda Wilkinson, Anne Windle, Allison Winter and Rebecca Wood.  Geoffrey Peckham was excused.  Also present were the Treasurer, Polly Peckham, and the undersigned Secretary.

Opening prayer and adoption of agenda

The meeting was called to order at 6:34 P.M. with a prayer by the Junior Warden.  A motion was made by Mr. Eikel, seconded by Ms. Wilkinson, to adopt the agenda as presented, and the motion carried.

Approval of minutes of the February 26th meeting

Mr. Eikel then made another motion, again seconded by Ms. Wilkinson, to accept the minutes for the meeting of February 26th as presented, and the motion carried.

Report of the Treasurer

Mrs. Peckham noted, in addition to an unexpected annual pledge payment compensating for some underpayments, only a 1% deficiency in projected income, with expenses on target for this point in the fiscal year.  An apparent budget deficit is partly attributable to quarterly transfers of funds to the Commission on Evangelization and to the Commission on Mission.  An apparent cost overrun for nursery staff is explained by January 2008 being the final month of the higher-priced contract for personnel.  It was observed that the $90,624 budget surplus of 2006 was showing in the Reserve Fund line item of the Balance Sheet, and Mrs. Peckham promised that this would be moved to the correct Millennium Account line item on the next iteration.  A motion to accept the Treasurer’s Report with thanks from this body was made by Mr. Eikel and seconded by Ms. Korky, and the motion carried amid comment that Mrs. Peckham managed to get much work done during a busy liturgical season.

Stewardship Focus/LRP Report – Mission

Ms. Windle presented a report on implementation of goals for Mission in the Long Range Plan (“LRP”).  The establishment of the Commission on Mission (“CoM”) was accomplished in 2007, since which time new Board Members have been added with this body’s approval.  Currently the CoM is seeking a new Co-Chair to serve with Rhoda Geasland, whose own term will end soon.  Joe Manson has become the CoM liaison to the Georgetown Ministry Center, and the LRP goals of running fundraising events and of coordinating with city agencies and faith-based groups are in progress, but the goal of purchasing a motor vehicle was deleted in 2007.  In implementing LRP objectives regarding finances, the CoM has put all allocations to a vote by the Board Members, and this body approved the appointment of a CoM Treasurer.  The CoM has also provided information Parish though its website and The Epistle.

As to specific domestic programs, the CoM has chosen to give particular emphasis to neighborhood ministries aiding senior citizens and the homeless, and currently it is exploring a possible joint effort with the Education for Ministry formation program to sponsor transitional housing.  The established Grate Patrol and Salvation Army Friday dinner programs are ongoing, but the tutoring program with Stevens Elementary will curtail with its closing and consolidation with another school, which may request assistance in the future.

In foreign missions, the monies raised for projects in Honduras are currently being held in a bank account pending decisions by the Diocese of Honduras on how to apply them, and for the time being, any additional income will be divided among the other foreign ministries.  Contributions to the convent in Malawi have been gratefully acknowledged by the Mother Superior, and these will continue.  As reported earlier in these minutes, two ministries were added in September of 2007 in cooperation with the American Friends of the Episcopal Diocese of Jerusalem (“AFEDJ”), financial assistance to both a co-educational school in Jordan and a hospital in Gaza currently ineligible for relief through the U.S. government.  Ms. Korky noted that she and Ms. Windle will be traveling with AFEDJ to that region (if not to these specific ministries) in April, and on behalf of this body she expressed thanks to Ms. Windle and to Ms. Geasland.  After the report, Mr. Ajueyitsi inquired if programs are in place to serve the city’s deaf and the Hispanic communities, and Mr. Hoyle noted that outreach activities for both these interests are ongoing at other parishes in D.C.

Stewardship

Mr. Byrd noted that letters are on their way to parishioners expressing gratitude for the response to the 2008 pledge campaign, signaling a close to its “treasure” phase.  For the “time” and “talent” phases, Mr. Byrd and his committee will present a proposal to the Executive Committee and then to this body.  He noted that the Ministry Fair is currently scheduled for the early fall, and he also noted a possibility that generating future pledges could become challenging in light of the evidently declining national economy.  Ms. Korky brought to this body’s attention an announcement from the Episcopal Diocese of Washington inviting participation in both the April 19th Diocesan Stewardship Conference and the June 7th Evangelism Conference.  She also noted, on the excused Mr. Schnorrenberg’s behalf, a current Capital Campaign pledge total of $2,343,000.

Speaking on behalf of the Construction Supervision Committee (“CSC”), Ms. Wilkinson offered this month’s CSC Update.  The Contractor has submitted its seventh payment application, concurrent with some new change orders.  Masonry walls are visibly ascending, and soon the building will be completely enclosed.  Washington Gas will be on premises at the end of the month, and Pepco has approved the plans for 2422 K Street with regard to electrical specifications.  Pursuant to a consultation with a construction scheduling expert, the CSC has determined that a completion date in late August seems likely.  In an effort to avoid a permitting issue and delayed occupancy and in consultation with the Kitchen Task Force, the CSC has directed the contractors to adhere to the existing plan for the kitchen and dining hall, but it noted the possibility of a re-design at the time of future kitchen renovations.  The D.C. government has required re-establishment of pedestrian access along the lane closure, which engineers will have to devise at additional cost.  Ms. Korky expressed this body’s thanks to the CSC.

Ms. Korky noted that no report was given by the Finance Committee, which did not meet this month.

Governance

Ms. Korky presented a motion by the Executive Committee (“EC”) to authorize the Rector to appoint a Music Director with salary and benefits not to exceed the amount specified in the 2008 budget, and this passed.  Prior to this meeting the EC approved expenditure of $189 plus $159 in monthly storage fees for an additional POD to allow gas line and sprinkler installation for the construction project.

Calendar review

The Feast of the Annunciation will be observed on April 1st and that of the Ascension occurs Thursday, May 1st.  This body will next meet on April 22nd, the Annual Meeting at which its new members will be elected is the evening of Wednesday, June 4th, and the organizational meeting of the newly constituted Vestry will occur Monday, June 9th.

Closing prayer and adjournment

The meeting was adjourned with a prayer led by the Junior Warden at 7:53pm.

Respectfully submitted, 

Greg Capaldini
Secretary